Remuneration according to TV-L (up to E8)
initially limited to 2 years | Full- or part-time


The AI Agency of the Bavarian Academy of Sciences makes Bavarian activities in the field of Artificial Intelligence visible worldwide under the network name BAIOSPHERE and connects actors and projects synergistically with a clear output orientation.

As an Executive Assistant, you support the management in daily business and in the preparation and follow-up of appointments, contributing to the smooth operation of the office.

Your main tasks:

  • Supporting the management of the AI Agency in everyday business, for example through scheduling and coordinating appointments, planning and accounting for travel, creating documents and lists, etc.

  • Independent organization of office operations, such as reception, telephone, office orders, etc.

  • Organization of meetings and small events

  • Maintenance and care of the contact database

  • Handling rental and real estate matters

These profile characteristics distinguish you:

  • Successfully completed vocational training, preferably in the commercial or administrative sector

  • Several years of relevant work experience

  • Confident handling of MS Office applications and online conferencing tools

  • Experience in event and possibly project management is desirable

  • Very good German and English skills, both written and spoken

We offer you:

  • Exciting insights into topics and projects related to the future topic of Artificial Intelligence and collaboration with interesting people from this area

  • Individual training opportunities

  • Good work-life balance

  • Attractive social benefits, such as a company pension plan, a discounted public transport ticket, and capital-forming benefits

We welcome applications from all interested parties, regardless of their cultural and social background, age, religion, ideology, disability, or sexual identity. Applicants (m/f/d) with disabilities will be given preference if they are equally qualified, taking all circumstances of the individual case into account. For those already employed by the Free State of Bavaria, permanent employment is possible.

We look forward to your informative application documents by no later than 15.06.2026 including a cover letter, resume, and certificates. Please send these as a single PDF file (max. 5 MB) to bewerbungen@baiosphere.org.

Further information about the position can be provided by Laura Janßen janssen@baiosphere.org

 By submitting your application, you confirm that you have read the privacy notice and consent to the collection of your personal data as part of the application process.