The AI agency of the Bavarian Academy of Sciences is carrying out Bavarian activities in the field of Artificial Intelligence under the network name BAIOSPHERE. Visible worldwide and synergistically connects actors and projects with a clear focus on output.
As an assistant to the management, you support the management in daily business as well as in the preparation and follow-up of appointments, and contribute to ensuring that the office operations run smoothly.
Your main areas of responsibility:
Supporting the management of the AI agency in day-to-day operations, for example by independently planning and coordinating appointments, planning and billing trips, creating documents such as presentations or lists, etc.
Independent organization of office operations, such as reception, telephone, office supplies, etc.
Organization of meetings and events including on-site guest support, pre- and post-event preparation.
Management and maintenance of the contact database, including entries and evaluations.
Management of rental and property matters, coordination of service providers.
These profile characteristics distinguish you:
Successfully completed vocational training, preferably in the commercial or administrative sector.
Several years of relevant work experience
Safe handling of MS Office applications and online conference tools
Ideally knowledge of Bavarian budget law.
Experience in event and possibly project management desirable, preferably in an international setting.
Very good German and English language skills in speaking and writing.
We offer you:
Exciting insights into topics and projects related to the future topic of Artificial Intelligence and collaboration with interesting people from this field.
Individual further training opportunities
Good work-life balance
Attractive social benefits, such as company pension scheme, discounted public transportation ticket, as well as capital-forming benefits.
We welcome applications from all interested parties, regardless of their cultural and social background, age, religion, worldview, disability, or sexual identity. Applicants (m/f/d) with severe disabilities will be given preference if they are equally qualified, taking into account all circumstances of the individual case. For those already employed by the Free State of Bavaria, permanent employment is possible.
We look forward to receiving your complete and meaningful application documents including a cover letter, resume, and certificates. Please submit these by the November 30, 2025 als one PDF file (max. 5 MB) to bewerbungen@baiosphere.org.
For further information about the position, please contact Laura Janßen at janssen@baiosphere.org.
By submitting your application, you confirm that you have taken note of the Information sheet to Data protection and consent to the collection of personal data as part of the application process.